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RIN Letter

There is a broad range of reasons why businesses need access to automobiles. This creates a legal problem for corporations, partnerships, and sole proprietorships since they are considered to be “different persons” under the law. A company or corporation can own a car but cannot get a license to legally operate the vehicle.

Ontario addresses this issue by assigning a unique identifier to each company and corporation that owns a vehicle. The unique identifier is known as the RIN (Registrant Identification Number).

The provincial government of Ontario appoints notaries public to perform a range of official duties including the notarization for RIN letters. If you need a RIN letter prepared or if you already have the RIN letter and just need it notarized, contact The Notary Guy today!

RIN letter Notarial service – provided by a Notary Public – for corporate and business entities intent on owning vehicles for business purposes.

To find out what is needed to get a RIN at this time, and any detailed instructions for submitting a RIN request letter for notarization, you can click here. 

A notary public or commissioner of oaths-commissioned statutory declaration will also be required. Requesting a RIN number and proving your company’s legal authorization to do so are both required of you in this RIN letter

How can I know whether I need a RIN letter (sworn statement)?

Vehicle registration in the name of a company in Ontario is presently impossible without a notarized letter, as required by the Ministry of Transportation (via Service Ontario).

If you need to update the address associated with a business vehicle registered under an existing RIN, you may additionally be asked to provide a notarized letter requesting for the change in business/registration address.

Process of RIN letter

Here are the 3 steps you need to follow to have your RIN letter ready:

      • Look for your company’s incorporation papers, DBA registration, or master license. At least two (2) pieces of corporate mail, such as a corporate tax return, utility bill, leasing agreement, insurance policy, etc., with the company’s name and registered address.

        • A formal RIN Letter that has been signed and sealed by a notary public. A statutory declaration requires the notary public to confirm your identification, authenticate the business papers, and attach the official notary seal
        • Locate the closest Service Ontario office in your area to have the RIN made or drop-off all the paperwork including the RIN letter with your authorized car dealer that will be registering the vehicle.

          How Notary Guy can help you?

          Trustworthy and experienced Notaries/Commissioners of Oaths are available to commission/notarize your RIN Letter Request on behalf of your Corporation. The Notary Guy will commission and notarize the document for you. If you need assistance with drafting the RIN letter, don’t worry, we can ensure the RIN letter is drafted as per the requirements set out by the government. Contact The Notary Guy today.


          Registrant Identification Number (RIN) Letters are not legally binding on their own, but the rules and regulations that they identify may be legally binding. It is important to review the rules and regulations in order to understand the legal implications of an RIN letter. 

          The purpose of an RIN letter for an automobile may vary depending on the rules or regulations being addressed. RIN letters are typically used by regulatory agencies such as the Environmental Protection Agency (EPA) to provide information related to (for example) automobiles. In this case, an RIN letter may be used to announce new fuel efficiency standards for automobiles or to provide information about emission standards for vehicles. RIN letters may also be used to request comments or feedback on proposed regulations or to announce any changes to existing ones. 

          An RIN letter is important for corporate and business entities that plan to own vehicles for business purposes because it provides information about rules and regulations that apply to their vehicles. By staying informed about these regulations, businesses can ensure that their vehicles meet the required standards and it helps them avoid potential fines or penalties for non-compliance. In addition, they may even be used to provide input and influence the development of regulations, ensuring that the rules are fair and reasonable. 

          If you don’t have an RIN letter for a company vehicle, it does not necessarily imply that you will face any penalties or consequences. It may simply mean that the vehicle is not subject to any specific regulations that require an RIN letter. However, if a company vehicle is subject to any regulations and the organization doesn’t have an RIN letter, it could result in penalties for non-compliance. For example, if a company is required to meet certain emission standards and it doesn’t have an RIN letter indicating that it meets the aforementioned standards, it could result in fines for operating the vehicle in violation of the regulations.

          The regulatory agencies in Canada have authority to develop and enforce regulations that apply to various sectors, including the automotive industry. These may be similar to those that apply in other countries, but may differ in certain aspects. For companies operating in Canada, it is important to familiarize themselves with the rules that apply to their operations, including any RIN letters that may be relevant. While there may be similarities between Canadian RIN letters and other countries’, it is also important to be aware of the difference and carefully review the rules that apply in each country.

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