With technological advancements, more people are now shifting to online notarizations to get their legal documents notarized. However, for some, online notarization is still an unsafe practice that may lead to a breach of their personal information. 

To debunk these myths and clarify which option is better, we have combined the benefits of both types of notaries so you can decide which one is better for you. 

In Person vs. Online Notary:

In an in-person notary, the signer personally appears before a notary public to verify themself and sign the documents. Following this, the notary asks for verification, such as a passport or a driver’s license, reviews the signed document, and then has the signer affirm if the notarization process is voluntary. Once the notary public is sure that the requirements have been met, they will witness the document and add their notary seal to it.

On the contrary, mobile notary or remote notarization is the industry’s solution to the need for easy notarizations. Unlike traditional notaries, where a person goes to the office, remote notarization occurs via the Internet. All you have to do is set an appointment, specify a time and date, and quickly get your documents notarized.

In-Person Notary- The Pros:

Immediate Process

    Suppose you need last-minute notarization for some of your legal documents; an in-person notary service proves to be the best bet for instant document authentication. The process is quick, and you have your papers validated in front of you without taking any prior appointment. 

    Peace of Mind

      For people who only get peace of mind with tangible evidence, receiving documents stamped and sealed in front of their eyes by an in-person notary gives them a lot of satisfaction that the notary is secure. People worldwide get a certain trustworthiness and legitimacy by seeing physical stamps and seals, which digital notarization solutions don’t always offer.

      Legal Recognition

        While online notarization has recently been introduced, the in-person notary has been universally recognized and practiced for years. Certain provinces only accept in-person notarizations rather than remote notarizations, making in-person notarization a safer option for getting legal documents notarized.  

        Online Notary- Distinct Benefits:

        Fraud Prevention

          Remote notarization includes an automatic evaluation process, compared to an in-person one, which requires manual identity authentication. Notarizing papers through remote notarization offers identity credential analysis, adding an extra degree of protection by preventing fraud.

          Lesser Chances of Errors

            Infinite and unforeseen human mistakes are one of the biggest challenges of in-person notarizations that rely on manual paperwork. However, in terms of remote notarization, the chances of errors are minimal to zero. In addition, you are given an alert if you miss a signature during a remote online notarization process. Hence, getting your documents notarized online is the way to go to avoid uncertain errors that can delay the authentication process. 


              While people think online notarizations are expensive, they often fail to calculate the costs associated with in-person notarizations. For instance, imagine you are already out of town and still need to get your documents notarized. What would you consider? Going back to the city to get the documents notarized or getting an online notary appointment? The total cost of going to a physical notary office, including gas and other expenses, can add up, making in-person much costlier. Since online notaries save you time and money by not requiring frequent travel, online notary services are the more economical choice.

              Global Reach

                Online notaries are a savior for people who live overseas and need documents to be urgently notarized for legal purposes. Regardless of where you are, online notarization allows you to notarize your documents easily from any location in the world. People are no longer limited by the physical distance of rushing to an in-person notary to get the documents an authentication seal; instead, they get their documents notarized from trustworthy notary services online, thanks to their worldwide accessibility.

                Which One is Better? Determining Factors

                Before settling on choosing the type of notary, here are some crucial factors you need to consider that can affect your decisions. 

                Type of Document

                  To start with the notarization process, it is best to consider the types of documents you need to notarize. Getting highly confidential documents notarized by the in-person notary is better, as this can give you more assurance. Moreover, remember that online notarizations do not always notarize all types of documents. The most common documents notarized online are affidavits and statutory declarations. 


                    Think about how quickly you need to get your papers notarized. Personal notary services might be your best bet if you need verification as quickly as possible. Since online notarizations give you a specific time via appointment, you need to wait to get your documents notarized. In situations like these, an in-person notary saves you from waiting.

                    Your Location

                      Consider your current location. Suppose you are in town and live near a reputable notary service. In that case, it might be an excellent option to visit the physical notary and get your documents notarized rather than paying almost double for online notarization. However, if you are out of town and going back to a physical notary may end up costing you more, an online notary should be your choice. 

                      Whether it’s Online or In-Person- Get Peace of Mind With Trustworthy Notarizations at The Notary Guy

                      Both in-person and online notarization have their benefits, and choosing between them mainly depends on your personal choices and preferences. However, since the options for notary publics have increased exponentially, choosing a secure option has become daunting. And with the notarizations required to legally seal all essential documents, including marriage, wills, powers of attorney, jurats, and real estate transactions, finding a bonafide notary public that offers both in-person and online notarization is crucial. 

                      At The Notary Guy, your go-to partner for notarizations in Canada, we offer the safest online and in-person notarizations to meet your diverse needs. Whether based in Hamilton, Stoney Creek, Mississauga, or Brampton, our extensive notary services will offer a legal seal to all your important documents, giving you peace of mind and security that your documents are in safe hands. 

                      Frequently Asked Questions:

                      1. Is online notary legal?

                      Yes, online notarization is legal in most parts of the world. However, it is better to check your local laws and regulations regarding accepting online notarization to be on the safe side. Moreover, remember to check the documents accepted for online notarization since many provinces only allow statutory declarations and affidavits to be notarized online.

                      1. Is online notary safe?

                      Yes, online notaries are considered safe because they follow stringent security measures. Some protocols followed are encryption and secure storage, which promise the confidentiality of your documents. 

                      1. How much does an online notary cost in Canada?

                      Online notaries in Canada do not have a standard rate for their services. Instead, each notary offers a different rate for remote notarization. The average rate for online notarization starts at $40 CAD and goes up to $60 CAD, depending on the type of notary you have chosen to get your documents notarized.

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